Privacy Policy

Who we are

This website, youth4america.com, is run by Youth Education Services of America (“YES America”, “we”, “us”). This policy covers the information you give us through this website. Questions about it go to the contact details at the end.

What we collect

We only collect what you type into our forms, plus the small amount of technical information every website receives. Form by form:

• Membership: your name, email, phone number and state; the membership type; for family and organization memberships, the names of the other people you list; an optional note; whether you want news and updates; and your confirmation that you are 18 or older or the parent or guardian signing up a minor. If you choose a password, we store only a scrambled (hashed) version of it, never the password itself.
• Enrolling a young person (completed by a parent or guardian): your name, email, phone number and state; an emergency contact’s name and phone number; and for each young person their first and last name, age, school (optional), program of interest, program type and any add-ons. Also an optional note (for example allergies or accessibility needs), the consent boxes you tick, your relationship to the young people, your typed signature, and the date and wording of the consent.
• Donations and sponsorships: your name, email, phone (optional), the amount and how often you give, an optional dedication, whether you want your gift kept anonymous, and for sponsors an optional business or organization name.
• Store orders: your name, email, phone (optional), what you order, and whether you pick up in Warrenton or want it shipped — and if shipped, your delivery address.
• Contact form: your name, email, phone (optional), the subject and your message.
• News and updates: your email address.
• Event RSVPs: your name, email and the number of guests.
• Member account: your email, your hashed password, and which of the records above belong to you.

Card payments are handled by Stripe. You type your card details on Stripe’s secure payment page, not on our website, so we never see or store your full card number. Stripe tells us whether the payment went through, the amount, and reference numbers for the payment or subscription.

Technical information. Like every website, our hosting provider’s servers receive your IP address and basic browser information when you visit. Our forms also use your IP address for a few minutes to stop the same computer sending too many forms at once (spam protection); that counter is then deleted. Our hosting provider keeps its own server logs under its own policies.

How we use it

• To run our programs, memberships, events and store, and to take payments for them.
• To contact you about something you signed up for, ordered or asked us about.
• To reach a parent, guardian or emergency contact about a young person in our programs.
• To send news and updates, only if you asked for them.
• To keep financial and donation records we are required to keep, and to protect our forms against fraud and spam.

We do not sell or rent personal information, and we do not use it for advertising.

Children’s privacy

Our programs serve young people, but this website is meant for adults: parents, guardians, members and supporters.

• We collect information about a child only from their parent or legal guardian, through the enrollment form, together with the parent’s or guardian’s consent. We use it only to run our programs and keep the child safe.
• We do not knowingly collect personal information directly from children under 13. A Youth membership must be completed by someone 18 or older or by the young person’s parent or guardian. If we learn that a child under 13 has sent us personal information without a parent’s consent, we will delete it.
• Photos or video of a young person are used on our website, newsletters and social media only if the parent or guardian ticked the optional photo and video box. You can withdraw that permission at any time by contacting us, and we will stop using those photos from then on.
• A parent or guardian can at any time ask to see the information we hold about their child, have it corrected or deleted, or tell us not to collect or use any more. Contact us using the details below. If the information is deleted, the child may not be able to continue in a program that needs it (for example an emergency contact).

Who we share it with

• Stripe processes card payments and recurring memberships and gifts, sends payment receipts, and runs the secure page where members manage or cancel a membership. Stripe handles your information under its own privacy policy.
• Our website hosting provider (GoDaddy) stores the website and the form submissions on its servers.
• Google Fonts: our pages load their typefaces from Google’s servers, so Google receives your IP address and browser information when a page loads. See Google’s privacy policy.
• Our staff: authorised YES America staff, including state coordinators, who see the records for their own state.
• When the law requires it, or when we must act to protect someone’s safety.

Links to other websites (for example social media or maps) are covered by those websites’ own policies.

Cookies and browser storage

This website sets no cookies of its own, and uses no analytics, advertising or tracking tools. It keeps a few small items in your browser’s storage that the site needs in order to work:

• your member sign-in, so you stay signed in to your account until you sign out;
• the contents of your store cart;
• a note that you have already seen the opening animation during this visit (cleared when you close the tab);
• for staff only, the key for the staff dashboard.

Because these are strictly necessary for the features you use, we don’t show a cookie banner. You can clear them at any time in your browser settings. Stripe’s payment pages may set their own cookies, as described in Stripe’s privacy policy.

How long we keep it

We keep membership, enrollment, consent, order and message records while they are active and for up to three years after that, then delete them. Your email stays on our news list until you unsubscribe. Payment and donation records are kept for as long as tax and accounting rules require.

How we protect it

The website uses an encrypted (HTTPS) connection. Form submissions are stored outside the public part of the website so they can’t be downloaded from the web, the staff dashboard is protected by a private key, and passwords are stored only in hashed form. No system is perfectly secure, so please tell us straight away if you think your account has been misused.

Your choices

• See, correct or delete your information (or your child’s): contact us. We may need to check it’s really you before we do it.
• Stop news and updates: turn them off in your member account, or contact us.
• Membership: you can cancel any time — see our Refund & Cancellation Policy.

We will answer requests within 30 days.

Changes to this policy

If we change this policy we will post the new version on this page with a new “last updated” date. If a change is significant, we will also tell members by email.

Contact us

Youth Education Services of America (YES America)
70 Main St, Warrenton, VA 20186
Phone: 540-340-7749
Email: flaari@youth4america.com